At Nirvair Khalsa Jatha UK, we’re committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who
visit our website, how we use it, the conditions under which we may disclose it to other
and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally
to ensure that you’re happy with any changes. By using our website, you’re agreeing
to be bound by the Policy.
Any questions regarding this Policy and our privacy practices should be sent by email
to firstname.lastname@example.org or by writing to Nirvair Khalsa Jatha UK, 34 New
House, 67-68 Hatton Garden, London, EC1N 8JY, United Kingdom. Alternately,
you can telephone 07450108108.
Who are we?
Nirvair Khalsa Jatha UK is the largest institution on a global level to deliver quality
education and academia at all levels in the universal religion known as Sikhism. Nirvair
Khalsa Jatha UK is a registered charity (no. 1174418) and non-for-profit organisation
(no. 11011034). Nirvair Khalsa Jatha UK compromises of Nirvair Khalsa Jatha UK Ltd
and its trading subsidiaries.
Our lead data protection supervisory authority is the United Kingdom, as this is our main establishment.
How do we collect information from you?
We obtain information about you when you use our website, for example, when you
contact us about products and services, to make a donation, to request a booking for
a program, if you register to receive one of our regular updates newsletter or if you
submit feedback about us on our contact us page.
What type of information is collect from you?
The personal information we collect might include your name, address, email address,
telephone number, IP address, and information regarding what pages are accessed
and when. If you apply to become a volunteer you skills, experiences and Curriculum
Vitae information will be managed by the Board of Trustees and the relevant Direct
who you will be volunteering under. If you make a donation online or purchase a
product from us, your card information is not held by us, it is collected by our third party
payment processors, who specialise in the secure online capture and processing of
credit/debit card transactions, as explained below.
How is your information used?
We may use your information to;
process a donation that you have made;
process requests that you have submitted;
to carry out our obligations arising from any contracts entered into by you and
dealing with entries into a competition;
seek your views or comments on the services we provide;
notify you of changes to our services;
send you communications which you have requested and that may be of
interest to you. These may include information about campaigns, appeals, other
fundraising activities, promotions of our associated companies goods and
process a grant or volunteer application.
We review our retention periods for personal information on a regular basis. We are
legally required to hold some types of information to fulfil our statutory obligations (for
example the collection of Gift Aid). We will hold your personal information on our
systems for as long as is necessary for the relevant activity, or as long as is set out in
any relevant contract you hold with us.
Who has access to your information?
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes
Third Party Service Providers working on our behalf: We may pass your
information to our third party service providers, agents subcontractors and other
associated organisations for the purposes of completing tasks and providing services
to you on our behalf (for example to process donations and send you mailings).
However, when we use third party service providers, we disclose only the personal
information that is necessary to deliver the service. Please be reassured that we will
not release your information to third parties beyond Nirvair Khalsa Jatha UK’s
organisation for them to use for their own direct marketing purposes, unless you have
requested us to do so, or we are required to do so by law, for example, by a court
order or for the purposes of prevention of fraud or other crime.
Third Party Product Providers we work in association with: We work closely with
various third party product providers to bring you a range of quality and reliable
products and services designed to meet the needs of our target audiences (e.g. Paypal
Donations and MailChimp). When you enquire about or subscribe to one or more of
these mailing updates, the relevant third party product provider will use your details to
provide you with information and carry out their obligations arising from any contracts
you have entered into with them. In some cases, they will be acting as a data controller
third party product providers will share your information with us which we will use in
When you are using our secure online donation pages, your donation is processed by
a third party payment processor, who specialises in the secure online capture and
processing of credit/debit card transactions. If you have any questions regarding
secure transactions, please contact PayPal.
We may transfer your personal information to a third party as part of a sale of some or
all of our business and assets to any third party or as part of any business restructuring
or reorganisation, or if we’re under a duty to disclose or share your personal data in
protect the rights, property or safety of our supporters and customers. However, we
will take steps with the aim of ensuring that your privacy rights continue to be
You have a choice about whether or not you wish to receive information from us. If
you do not want to receive direct marketing communications from us about the vital
work we do for the community on a global platform and our exciting updates and
services, then you can unsubscribe from any of the updates, which will remove you
from our mailing lists. Decisions about deletion of information are made by the Board
We will not contact you for marketing purposes by email, phone or text message
unless you have given your prior consent. We will not contact you for marketing
purposes by post if you have indicated that you do not wish to be contacted. You can
change your marketing preferences at any time by contacting us by
email: email@example.com or telephone on 07450108108.
How you can access and update your information
The accuracy of your information is important to us. We’re working on ways to make
it easier for you to review and correct the information that we hold about you. In the
meantime, if you change email address, or any of the other information we hold is
inaccurate or out of date, please email us at: firstname.lastname@example.org, or write
to us at: to Nirvair Khalsa Jatha UK, 34 New House, 67-68 Hatton Garden, London,
EC1N 8JY, United Kingdom. Alternatively, you can telephone 07450108108.
You have the right to ask for a copy of the information Nirvair Khalsa Jatha UK hold
about you. We will reply to all requests within one calendar month.
Security precaution in place to protect the loss, misuse or alteration of
When you give us personal information, we take steps to ensure that it’s treated
securely. Any sensitive information (such as credit or debit card details) is encrypted
and protected with the following software 128 Bit encryption on SSL. When you are on
a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft
Non-sensitive details (your email address etc.) are transmitted normally over the
Internet, and this can never be guaranteed to be 100% secure. As a result, while we
strive to protect your personal information, we cannot guarantee the security of any
information you transmit to us, and you do so at your own risk. Once we receive your
information, we make our best effort to ensure its security on our systems. Where we
have given (or where you have chosen) a password which enables you to access
certain parts of our websites, you are responsible for keeping this password
confidential. We ask you not to share your password with anyone.
We may analyse your personal information to create a profile of your interests and
preferences so that we can contact you with information relevant to you. We may make
use of additional information about you when it is available from external sources to
help us do this effectively. We may also use your personal information to detect and
reduce fraud and credit risk.
Use of ‘cookies’
are small pieces of information sent by an organisation to your computer and stored
on your hard drive to allow that website to recognise you when you visit. They collect
statistical data about your browsing actions and patterns and do not identify you as an
individual. This helps us to improve our website and deliver a better more personalised
It is possible to switch off cookies by setting your browser preferences. For more
information on how to switch off cookies on your computer, visit our full cookies policy.
Turning cookies of may result in a loss of functionality when using our website..
Links to other websites
Our website may contain links to other websites run by other organisations. This
statements on the other websites you visit. We cannot be responsible for the privacy
policies and practices of other sites even if you access them using links from our
In addition, if you linked to our website from a third party site, we cannot be responsible
for the privacy policies and practices of the owners and operators of that third party
site and recommend that you check the policy of that third party site.
16 or Under
We are concerned to protect the privacy of children aged 16 or under. If you are aged
16 or under‚ please get your parent/guardian's permission beforehand whenever you
provide us with personal information. Details of parent/guardian’s will need to be
sought to ensure positive opt-in consent is gained.
Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you
provide to us may be transferred to countries outside the European Union (“EU”). By
way of example, this may happen if any of our servers are from time to time located in
a country outside of the EU. These countries may not have similar data protection laws
to the UK. By submitting your personal data, you’re agreeing to this transfer, storing
or processing. If we transfer your information outside of the EU in this way, we will take
steps to ensure that appropriate security measures are taken with the aim of ensuring
that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EU, your information may be
transferred outside the EU in order to provide you with those services.
Review of this Policy
We keep this Policy under regular review. The Policy was last updated in January